I can't add a work account to 1s. Cash flow accounting
The chart of accounts in 1C is understood as a list of them with certain characteristics (quantity, groups, types, line codes) according to the purposes and objects of accounting, respectively. The chart of accounts in 1C consists of first-order accounts (synthetic) and interconnected second-order accounts (analytical or subaccounts). The corresponding synthetic accounting data characterizes the assets and liabilities of a business entity.
General characteristics of the Chart of Accounts in 1C
The accounting chart of accounts, together with instructions for its use, were approved by order of the Ministry of Finance of the Russian Federation No. 94n dated October 31, 2000. Organizations carry out the following operations with subaccounts:
- Clarification of the contents of sub-accounts;
- Exclusion and association;
- Adding auxiliary subaccounts.
A specific account or a group of them forms the corresponding corresponding balance sheet item. The chart of accounts in “1C: Accounting 8” is opened using the link of the same name in the Main menu (Fig. 1).
Figure 1. Chart of accounts for accounting in “1C: Accounting 8”.
When the cursor selects a specific line, the following auxiliary data is displayed:
- The “Account Description” contains information about its use and content;
- Data on transactions is available in the “Posting Journal”.
Let's analyze operations and types of accounting in 1C: Accounting.
Accounting for assets and liabilities
Similar to the asset and liability sections of the balance sheet, accounts are grouped into active and passive.
Active ones take into account information about transactions with the resources of a legal entity in the context of their types. They contain information about the cost equivalent of the company's resources.
Passive ones take into account data on transactions with sources of capital formation for their intended purpose. They characterize the types of funds, liabilities and financial results of the company.
Active-passive characterizes in parallel both the resources of the organization (similar to active ones) and the sources that form them (similar to passive ones).
These may include the following:
- One-way balance – debit or credit;
- Bilateral (expanded) balance – debit and credit at the same time.
When forming the balance sheet of an organization, debit balances are included in asset items, and credit balances are contained in liability items.
Since accounts of all types considered correspond to balance sheet items, they are called balance sheet accounts. Their code consists of two numbers (in the 1C program - from 01 to 99). In the chart of accounts in 1C, the corresponding flag is displayed in the “Type” column.
Off-balance sheet accounting
The purpose of the off-balance sheet account is to summarize data on transactions with resources that the organization does not own, but temporarily uses, as well as to check some transactions.
They correspond to a numeric code consisting of three characters (from 001 to 011). In addition to them, the 1C chart of accounts uses an off-balance sheet group with a code in the form of letters or letters and numbers (Fig. 2). The corresponding flag is reflected in the “Zab” column.
Figure 2. Examples of off-balance sheet accounts in 1C.
Initial balances in 1C are entered using the active-passive off-balance sheet account 000, which performs auxiliary operations.
Synthetic and analytical accounting
The division of all accounts into synthetic and analytical is due to the methods of generating and using accounting information.
The purpose of synthetic accounts is a generalized accounting of transactions with the organization’s resources and the sources of their creation. Synthetic accounting is a generalized display of resources and operations on the corresponding accounts of the same name.
They generate data on resources and their sources, financial results of the organization, grouped according to established criteria. In the chart of accounts in 1C, they correspond to a two-digit code (from 01 to 99).
Analytical accountsreflect accounting records in synthetic and detail and contain information about operations with resources and their sources. They:
- They are a continuation of synthetic ones in the context of their types, elements, articles;
- If necessary, reflect cost and natural parameters.
Analytical accounting is a detailed reflection of resources and operations using analytical accounts that can be provided for all synthetic ones.
Detailing accounting objects requires the use of subaccounts (second or third order) to a number of synthetic ones. They provide systematic indicators for working with the balance sheet and are the link between the first-order accounts and the analytical ones contained therein.
If any account contains subaccounts, then in this situation for the corresponding main account in the 1C program it is necessary to set a ban on its selection in transactions by using the appropriate flag (Fig. 3). Accounts that are prohibited for selection in transactions are highlighted in the chart of accounts with yellow shading.
Figure 3. Prohibition of using an account in transactions in 1C
The chart of accounts built into 1C:Accounting 8 (rev. 3.0) has its own specifics. Thus, additional accounts have been added to it that are not reflected in the Chart of Accounts..., approved. Order of the Ministry of Finance of the Russian Federation dated October 31, 2000 No. 94n. In accordance with the instructions, the content of the subaccounts shown in the Chart of Accounts may be clarified. From the article you will learn about the possibilities of setting up analytical accounting accounts in the program, as well as how to generate accounting entries. The entire described sequence of actions and drawings are made in the new “Taxi” interface.
Concept of accounting accounts
To maintain accounting, you need a certain tool. This tool is accounting accounts, which allow you to register any business transaction in monetary terms.
Accounting is an orderly system for collecting, registering and summarizing information in monetary terms about the state of property, liabilities and capital of an organization and their changes through a continuous, continuous and documentary reflection of all business transactions.
A business transaction is an event that characterizes individual business actions (facts) that cause changes in the composition, location of property and (or) sources of its formation
Each business transaction is reflected simultaneously on two accounting accounts as follows: one entry indicates the disposal of a certain amount of money ( credit), and the second is receipt ( debit) the same amount, but in a different place or to a different owner. This registration system is called double entry method, and for the first time its application was described by the Italian mathematician, Franciscan monk Luca Pacioli in 1494 in a book, one of the parts of which was called “Treatise on Accounts and Records.”
When using the double entry method, a relationship is created between the two accounts, which is called correspondence, and the accounts themselves – Corresponding.
An accounting account is a method of current interconnected reflection and grouping of property by composition and location, by the sources of its formation, as well as business transactions according to qualitatively homogeneous characteristics, expressed in monetary, natural and labor measures.
For each homogeneous group of property and the sources of its formation, a separate account is used, which reflects the balance ( balance) of this group at the beginning of the accounting period and all changes caused by business transactions. As mentioned earlier, every account has two sides: debit and credit. The sum of all transactions reflected in the debit of the account is called debit turnover; the amount of all transactions reflected on the loan - credit turnover. The result of measuring the balance (balance) at the beginning of the accounting period, debit and credit turnover is determined as the balance (balance) of the account at the end of the accounting period. It is on the basis of these balances that the balance sheet is formed.
Balance sheet– one of the main forms of accounting reporting, which characterizes the property and financial condition of the organization in monetary value as of the reporting date
The balance consists of asset And passive. The assets group economic assets according to their composition and location, and the liabilities group the sources of funds. A feature of the balance sheet is the equality of the totals of assets and liabilities.
The diversity and multiplicity of accounting objects necessitates the use of a large number of different accounts. For the correct application of accounting accounts, the following classifications are used:
in relation to the balance sheet (balance sheet and off-balance sheet, and balance sheet are divided into active, passive and active-passive);
- according to the level of detail of the obtained indicators (synthetic, subaccounts, analytical);
- by purpose and structure of accounts (main, regulatory and operational);
- by economic content (accounts for accounting for economic assets, accounts for accounting for economic processes, accounts for accounting for sources of funds), etc.
The accounting objects of an economic entity are:
- facts of economic life;
- assets;
- obligations;
- sources of financing its activities;
- income;
- expenses;
- other objects if this is established by federal standards.
A systematic list of accounting accounts is contained in the Chart of Accounts.
Chart of accounts for accounting in "1C: Accounting 8"
Chart of accounts is a system of accounting accounts that provides for their number, grouping and digital designation depending on the objects and purposes of accounting. The Chart of Accounts includes both synthetic (first-order accounts) and related analytical accounts (sub-accounts or second-order accounts). The information accumulated on such synthetic accounts allows us to obtain a complete picture of the state of the enterprise’s funds in monetary terms.
The chart of accounts for accounting financial and economic activities of organizations and instructions for its application were approved by order of the Ministry of Finance of the Russian Federation No. 94n dated October 31, 2000 (hereinafter referred to as the Chart of Accounts and Instructions).
An organization can clarify the content of the subaccounts shown in the Chart of Accounts, exclude and combine them, and also introduce additional subaccounts.
According to the Chart of Accounts, accounting must be organized at enterprises of all sectors of the national economy and types of activity (except for banks and budgetary institutions), regardless of subordination, form of ownership, legal form, keeping records using the double entry method. Instructions for using the Chart of Accounts solve several problems simultaneously:
- regulates issues related to the basic methodological principles of accounting;
- provides a brief description of synthetic accounts and subaccounts opened for them;
- reveals the structure and purpose of accounts, the economic content of the facts of economic life generalized with their help;
- reveals the accounting procedure for the most common business transactions using standard correspondence accounts.
Each account with its own name and digital number or several accounts corresponds to a specific balance sheet item.
The chart of accounts, approved by order of the Ministry of Finance dated October 31, 2000 No. 94n, is included in all configurations of “1C: Accounting 8”. In version 3.0, access to the chart of accounts is provided via the hyperlink of the same name from the section Main(Fig. 1).
Rice. 1. Chart of accounts for accounting in “1C: Accounting 8” (rev. 3.0)
If you highlight a specific account with the cursor, you can get additional information about it:
- by button Account Description- get acquainted with the description of the accounting account;
- by button Posting journal- view entries in the posting journal.
By button Seal You can print your chart of accounts as a simple list of accounts or as a list with a detailed description of each account.
The chart of accounts is common to all organizations whose records are maintained in the information base.
Let's take a closer look at the classification of accounting accounts using the example of the chart of accounts built into 1C: Accounting (rev. 3.0).
Active and passive accounts
In accordance with the division of the balance sheet into assets and liabilities, active and passive accounting accounts are distinguished.
Active accounts are accounting accounts designed to record the status, movement and changes of economic assets by their types.
Active accounts display information about the funds (in monetary equivalent) that the organization has at its disposal (funds in bank accounts, in the cash register, property in the warehouse and in operation).
Features of active accounts:
- the opening balance is recorded in the debit of the account;
- the increase in economic assets is recorded in the debit of the account;
- a decrease in economic assets is recorded in the account credit;
- The final balance is recorded as the debit of the account.
Passive accounts are accounting accounts designed to record the status, movement and changes in the sources of the enterprise’s own and borrowed funds and their intended purpose.
Passive accounts display information about the types of capital, profits and liabilities of the enterprise.
Features of passive accounts:
- the opening balance is recorded on the account credit;
- an increase in the source of economic funds is recorded in the account credit;
- a decrease in the source of funds is recorded in the debit of the account;
- The ending balance is recorded on the credit of the account.
In addition to active and passive accounts in accounting, there are accounts that have the characteristics of active and passive accounts at the same time. They are called active-passive accounts.
Active-passive accounts are accounts that reflect both the organization’s property (as in active accounts) and the sources of its formation (as in passive accounts).
The need for these accounts arises when the economic nature of the relationship between an enterprise and its counterparties may change. For example, if an enterprise uses borrowed funds, then it has accounts payable to other organizations or individuals who are creditors of this enterprise.
If the enterprise is owed by other organizations or individuals, then these debtors are called debtors, and their debt to the enterprise is called receivable.
There are two types of active-passive accounts:
With a one-sided balance - debit or credit (for example, account 99 “Profit and Loss”);
With a bilateral (expanded) balance - debit and credit at the same time (for example, account 76 “Settlements with different debtors and creditors”).
When drawing up a balance sheet, debit balances on active-passive accounts are reflected in assets, and credit balances in liabilities. Since active, passive and active-passive accounts correspond to the asset and liability items of the balance sheet, they are therefore usually called balance sheet accounts. In the Chart of Accounts, balance sheet accounts have a two-digit code (from 01 to 99).
In the chart of accounts built into “1C: Accounting 8” (rev. 3.0), the sign of an active, passive and active-passive account is indicated in the column View.
Active accounts (attribute A is indicated in the Type column) include the following accounts (Fig. 2):
- 01 “Fixed assets”;
- 03 “Profitable investments in material assets”;
- 04 “Intangible assets”;
- 08 “Investments in non-current assets”;
- 09 “Deferred tax assets”;
- 10 "Materials";
- 11 “Animals in cultivation and fattening”;
- 15 “Procurement and acquisition of material assets”;
- 19 “VAT on acquired values”;
- 20 “Main production”;
- 23 “Auxiliary production”;
- 25 “General production expenses”;
- 26 “General business expenses”;
- 28 “Defects in production”;
- 29 “Service industries and farms”;
- 41 "Products";
- 43 “Finished products”;
- 44 “Sales expenses”;
- 45 “Goods shipped”;
- 46 “Completed stages of work in progress”;
- 50 "Cashier";
- 51 “Current accounts”;
- 52 “Currency accounts”;
- 55 “Special bank accounts”;
- 57 “Translations on the way”;
- 58 “Financial investments”;
- 97 “Deferred expenses”.
Rice. 2. Active accounts in “1C: Accounting 8” (rev. 3.0)
To passive accounts (in the column View sign indicated P) include the following accounts (Fig. 3):
- 02 “Depreciation of fixed assets”;
- 05 “Amortization of intangible assets”;
- 14 “Reserves for reduction in the value of material assets”;
- 42 “Trade margin”;
- 59 “Provisions for impairment of financial investments”;
- 63 “Provisions for doubtful debts”;
- 66 “Settlements for short-term loans and borrowings”;
- 67 “Settlements for long-term loans and borrowings”;
- 77 “Deferred tax liabilities”;
- 80 “Authorized capital”;
- 82 “Reserve fund”;
- 83 “Additional capital”;
- 86 “Targeted financing”;
- 98 “Deferred income”.
Rice. 3. Passive accounts in “1C: Accounting 8” (rev. 3.0)
To active-passive accounts (in the column View sign indicated AP) include the following accounts (Fig. 4):
- 16 “Deviation in the cost of material assets”;
- 40 “Release of products (works, services)”;
- 60 “Settlements with suppliers and contractors”;
- 62 “Settlements with buyers and customers”;
- 68 “Calculations for taxes and fees”;
- 69 “Calculations for social insurance and security”;
- 71 “Settlements with accountable persons”;
- 73 “Settlements with personnel for other operations”;
- 75 “Settlements with founders”;
- 76 “Settlements with various debtors and creditors”;
- 79 “Intra-economic calculations”;
- 84 “Retained earnings (uncovered loss)”;
- 90 "Sales";
- 91 “Other income and expenses”;
- 96 “Reserves for future expenses”;
- 99 "Profits and losses."
Rice. 4. Active-passive accounts in “1C: Accounting 8” (rev. 3.0)
Off-balance sheet accounts
Organizations may use funds in their activities that do not belong to them (rented fixed assets, goods accepted on commission, etc.). The opposite situation may also occur: the organization’s funds, which belong to it by right of ownership, are transferred to the outside (for processing, as security for obligations and payments, etc.). To reflect these funds in accounting and to control them, off-balance sheet accounts are used, which got their name due to the fact that they are not included in the balance sheet totals and are reflected behind the balance sheet.
Off-balance sheet account is an account designed to summarize information about the presence and movement of values that do not belong to a business entity, but are temporarily in its use or disposal, as well as to control individual business transactions
Off-balance sheet accounts also account for reserve funds of banknotes and coins, strict reporting forms, check and receipt books, letters of credit for payment, etc.
Off-balance sheet accounts, defined in the Chart of Accounts, approved by Order of the Ministry of Finance of the Russian Federation No. 94n, have a three-digit digital code (from 001 to 011). In addition to these accounts, a group of off-balance sheet accounts that have an alphabetic or alphanumeric code has been added to the chart of accounts used in 1C:Accounting 8 (rev. 3.0) (Fig. 5). The off-balance account indicator is set in the column Zab.
These additional off-balance sheet accounts provide analytical accounting for the following objects:
- goods in the context of customs declaration data;
- material assets written off in accounting and tax accounting, but actually in operation and registered with financially responsible persons;
- used depreciation premium for each fixed asset;
- income and expenses not taken into account for income tax purposes;
- retail revenue when combining different taxation systems, as well as when using cash and non-cash payments;
- settlements with buyers when combining the simplified tax system with other taxation systems.
Rice. 5. Off-balance sheet accounts in “1C: Accounting 8” (rev. 3.0)
An active-passive auxiliary account is intended for entering initial balances in the program 000 .
Synthetic and analytical accounts
According to the method of grouping and summarizing accounting data, active and passive accounting accounts are divided into synthetic and analytical.
Synthetic accounts are accounting accounts designed to record the availability and movement of enterprise funds, their sources and processes performed in a generalized form. Reflection of economic assets and processes in a generalized form on synthetic accounts is called synthetic accounting
Synthetic accounts are grouped according to certain characteristics and are intended to summarize information about certain types of property, liabilities, capital, and financial results.
Synthetic accounts are first-order accounts and are designated in the Chart of Accounts by two-digit numbers (from 01 to 99). Examples of synthetic accounts:
- 01 “Fixed assets”;
- 10 "Materials";
- 50 "Cashier";
- 51 “Current accounts”;
- 41 "Products";
- 43 “Finished products”;
- 70 “Settlements with personnel for wages”;
- 80 “Authorized capital”, etc.
Some synthetic accounts do not require analytical accounting (“Cash Office”, “Cash Accounts”), so they are called simple. Synthetic accounts that require analytical accounting are called complex(“Materials”, “Investments in non-current assets”, “Goods”). Analytical accounts are intended to reveal the contents of synthetic accounts.
Analytical accounts are accounting accounts intended for detailing and specifying information about the availability, condition and movement of certain types of property, obligations and transactions. Analytical accounts are opened in development of a certain synthetic account in the context of its types, parts, articles and, where required, with the assessment of information in physical, labor and monetary terms. Reflection of business assets and processes in detailed form on analytical accounts is called analytical accounting.
Analytical accounts can be opened for active, passive and active-passive synthetic accounts
There is an inextricable relationship between synthetic and analytical accounts:
- the opening balance for all analytical accounts opened for this synthetic account is equal to the opening balance of the synthetic account;
- the turnover of all analytical accounts opened using this synthetic account must be equal to the turnover of the synthetic account;
- the final balance for all analytical accounts opened for this synthetic account is equal to the final balance of the synthetic account.
For a detailed description of accounting objects, second (and sometimes third) order accounts are opened for some synthetic accounts - subaccounts. Subaccounts are necessary to obtain aggregated indicators for analysis and balance sheet preparation and are an intermediate link between the synthetic account and the analytical accounts opened to it.
To implement analytical accounting in 1C:Accounting 8, an application object of the program is used (not to be confused with an accounting object!) - Plan of characteristics types. This object describes possible characteristics - Types of self-supporting subcontos(hereinafter referred to as the types of sub-contos), in the context of which it is necessary to keep analytical records of funds and their sources, for example, Nomenclature, Contractors, Agreements etc.
Directories, types of documents and other program objects can be set as a subconto type.
"1C: Accounting 8" comes with a predefined list of subconto types, in addition to which the user can enter an unlimited number of new subconto types.
Each account or subaccount can contain its own set of subaccount types, but the maximum number of subaccount types for one account (subaccount) cannot exceed three.
For example, for synthetic account 10 “Materials” in “1C: Accounting 8” (rev. 3.0) there are eleven sub-accounts (Fig. 6):
- 10.01 “Raw materials and supplies”;
- 10.02 “Purchased semi-finished products and components, structures and parts”;
- 10.03 “Fuel”;
- 10.04 “Containers and packaging materials”;
- 10.05 “Spare parts”;
- 10.06 “Other materials”;
- 10.07 “Materials transferred for processing to third parties”;
- 10.08 “Building materials”;
- 10.09 “Inventory and household supplies”;
- 10.10 “Special equipment and special clothing in the warehouse”;
- 10.11 “Special equipment and special clothing in operation.”
The following sub-accounts have been opened for the second order account 10.11:
- 10.11.1 “Special clothing in use”;
- 10.11.2 “Special equipment in operation.”
Most subaccounts of account 10 support analytical accounting using the following types of subaccounts: Nomenclature, Lots, Warehouses. However, due to their specificity, some subaccounts may contain a different set. For example, in subaccount 10.07 the following types of subconto are used: Counterparties, Nomenclature, Parties, and in the third-order subaccount 10.11.1: Nomenclature, materials in use, Employees of organizations.
Rice. 6. Subaccounts and subaccounts established for account 10 “Materials”
If a subaccount is opened for a first or second order account, then in this case the “head account” is prohibited from using it in transactions using the flag The account is a group and is not selected in transactions (Fig. 7). Accounts prohibited for use in postings are highlighted in the Chart of Accounts with a yellow background.
In the chart of accounts "1C: Accounting 8" additional accounting features can be established for each type of sub-account:
- RPM only– setting this characteristic is advisable in the case when accounting for balances by subconto does not make sense, for example, for types of subconto Cash flow items, Cost items;
- Summova- setting this attribute is advisable in most cases of subconto (exception: Customs declaration numbers, Countries of origin and so on.).
Types of accounting for accounts in “1C: Accounting 8” (rev. 3.0)
Accounts of all orders included in the chart of accounts "1C: Accounting 8" (rev. 3.0) can additionally support the following types of accounting:
- currency accounting;
- quantitative accounting;
- accounting by departments;
- tax accounting (income tax).
The currency accounting indicator (including accounting in conventional units) is set in the column Shaft.(Fig. 8).
Rice. 8. Accounts with currency accounting feature
An entry for the debit or credit of an account with an established sign of currency accounting, along with the amount in rubles, will also contain a foreign currency amount. Accordingly, using any standard program report (account balance sheet, account analysis), which uses accounts with the currency accounting feature, you can analyze accounting data, both in ruble and currency equivalent.
One of the options for analytical accounting is quantitative accounting. This is accounting in physical terms (pieces, kilograms, etc.) and is used, as a rule, to ensure the safety of property, including monetary documents and securities.
The quantitative accounting attribute is set in the column Number. Examples of accounts and sub-accounts where quantitative accounting is supported:
- 07 “Equipment for installation”;
- 08.04 “Acquisition of fixed assets”;
- 10 "Materials";
- 20.05 “Production of products from customer-supplied raw materials”;
- 21 “Semi-finished products of own production”;
- 41 "Products";
- 43 “Finished products”;
- 45 “Goods shipped”;
- 58.01.2 “Shares”;
- 80 “Authorized capital”;
- 81 “Own shares”;
- 002 “Inventory assets accepted for safekeeping”, etc.
As a rule, quantitative accounting is used simultaneously with sum accounting, although there are exceptions, for example, the off-balance sheet account of the customs declaration “Accounting for imported goods by cargo customs declaration numbers” supports quantitative accounting in the absence of sum accounting.
Another standard setting of the accounting chart of accounts built into 1C: Accounting 8 is the ability to keep track of costs by department. This setting allows you to detail costs by departments involved in the process of producing products or providing services. This process can be either simple, single-process, or complex, having several stages, which, depending on the type of activity, complexity of the product and the required resources, can take place in one or several departments. Accounting accounts that support accounting by division are marked with a flag in the column Other(Fig. 9).
Rice. 9. Accounts with the attribute of accounting by division
Starting with version 3.0.35 in the 1C: Accounting 8 program, it became possible to disable cost accounting by division for those small and medium-sized enterprises that do not maintain such analytical accounting. To do this, you just need to uncheck the flag on the tab Production in the settings form Accounting parameters then save the setting. Disabling cost accounting by department will be reflected in the column Other- it will be empty for all accounts of any order.
Tax accounting for income tax is carried out in the program simultaneously with accounting in the accounting accounts. The accounting accounts on which tax accounting data are registered are determined by the attribute in the column WELL(Fig. 10).
Rice. 10. Accounts with tax accounting features
Working chart of accounts
Not all accounts provided for in the Chart of Accounts are used in the economic activities of a particular enterprise. At the same time, if facts of economic life arise, correspondence for which is not included in the standard scheme proposed by the Chart of Accounts, enterprises can supplement it, observing the basic methodological principles of accounting established by the Instructions. Thus, enterprises can clarify the contents of individual accounts, exclude and combine them, as well as introduce additional sub-accounts, thus using their working chart of accounts.
A working chart of accounts is a list of accounts that are used in accounting for transactions in a particular organization.
The user can add new accounts, subaccounts and types of subaccounts to the 1C:Accounting 8 chart of accounts. When adding a new account, you need to set its properties:
- setting up analytical accounting;
- tax accounting (income tax);
- accounting by departments;
- currency and quantitative accounting;
- signs of active, passive and active-passive accounts;
- signs of off-balance sheet accounts.
Analytical accounting settings are types of subaccounts that are set as properties of accounts. For each account, analytical accounting can be maintained in parallel using up to three types of subaccounts. You are given the opportunity to independently add new types of subcontos.
When adding a new type of subconto, additional accounting characteristics can be set: RPM only And Summova.
Please note that currently regulatory accounting reporting does not take into account accounts created by the user, so when filling out accounting reporting forms they will have to be adjusted manually.
The 1C:Enterprise system provides the user with flexible options for setting up working charts of accounts. Creation of a chart of accounts is carried out in Configurator. In the 1C:Enterprise system there can be several charts of accounts and accounting for all charts of accounts can be maintained simultaneously.
Charts of accounts in the 1C:Enterprise system support a multi-level hierarchy of “account - subaccounts”. Each chart of accounts can include an unlimited number of accounts of any level.
For each chart of accounts, there are predefined accounts and subaccounts that are closed for modification and deletion by the user. They are also created at the task configuration stage.
Visually, in the 1C:Enterprise mode, predefined accounts differ from user-created accounts by the appearance of icons (Fig. 11).
Rice. 11. Predefined and custom accounts in the chart of accounts "1C: Accounting"
Reflection of business transactions in “1C: Accounting 8”
Reflection of a business transaction on the accounting accounts using the double entry method is carried out through accounting entries.An accounting entry or accounting formula is a correspondence of accounts indicating the amount of transactions
The accounting entry is compiled only on the basis of primary accounting documents. Primary accounting documents include orders, contracts, acceptance certificates, payment orders, cash receipts and expenditure orders, invoices, orders, receipts, sales receipts, etc.
Primary documents are supporting documents on the basis of which accounting records are maintained and which certify the facts of business transactions. The primary document is drawn up at the time of the relevant transaction or immediately after its completion.
In general, to draw up a posting you need to:
- determine the essence of changes occurring with accounting objects as a result of a completed business transaction;
- select, according to the Chart of Accounts, suitable accounts for recording the amount of a business transaction using the double entry method - debit and credit.
After determining the correspondence of accounts as a result of this operation, an accounting entry is drawn up. If a transaction corresponds to only two accounts (one for debit, the other for credit), then it is called simple. Accounting entries in which more than two accounts interact - complex wiring.
You can make accounting entries in 1C:Accounting 8 through standard configuration documents and through manually entered transactions.
The document “1C: Accounting 8” allows you to enter information about a certain business transaction into the accounting system, record the date and time of the transaction, the amount and content of the transaction. Examples of program documents: Receipt of goods and services, Expenditure cash order, Receipt to current account, Depreciation and depreciation of fixed assets etc.
Based on the document, accounting entries are automatically generated and recorded in the accounting registers (each accounting entry corresponds to one entry in the accounting register), and entries are also entered into specialized information registers and accumulation registers. In the 1C:Enterprise system, accounting for a business transaction is always associated with the document that generated it: if the document needs to be edited, then when it is edited, the entries in the registers will be created anew, and when the document is deleted, the entries in the registers will also be deleted.
Using the document "1C: Accounting 8" you can also obtain a printed form of the primary document, for example Payment order, Advance report etc.
In general, standard accounting system documents can generate accounting entries in various combinations, entries in special registers, and also offer or not offer printed forms of primary accounting documents, for example:
- in the document Invoice for payment to the buyer a printed form is available, but there are no entries in the accounting register and in special registers;
- in the document Receipt to the current account– there can be only one simple accounting entry, and there is no (unnecessarily) printed form of the document;
- document Sales of goods and services contains a whole group of accounting entries, entries in registers, and also supports several options for printed forms.
You can view transactions using the button DtKt both from the document form and from the list of documents form. If the automatically created records for some reason do not satisfy the user, then in the form for viewing document movements, you must set the flag Manual adjustment (allows editing of document movements). This flag allows you to add new and edit existing document movements; the automatic generation of movements is disabled. After the flag is removed Manual adjustment... the document will be re-posted, and the movements will be restored automatically by the posting algorithm (Fig. 12).
Rice. 12. Form for viewing document movements
In the accounting register form (section Operations hyperlink Posting journal) information in the list can only be viewed (Fig. 13). To find the necessary information, it is advisable to use the list selection and sorting settings.
Rice. 13. Accounting register
If the user does not find the business transaction he needs among the standard documents of 1C:Accounting 8, then in this case, to create the required set of accounting register entries (and other special registers), manual Operation(Chapter Operations, hyperlink Manual entries).
You can check the correctness of manually entered account correspondence using the accounting express check mechanism.
A reference book is provided to assist in registering business transactions Account correspondence(chapter Main hyperlink Enter a business transaction), which is a configuration navigator that will help the accountant understand by the content of a business transaction or by the correspondence of accounting accounts by debit and (or) credit of the account which document needs to be reflected in the configuration.
You can select the required account correspondence by debit or credit accounts, by the content of the transaction (Fig. 14) or by the configuration document.
Rice. 14. Directory of correspondence accounts
To facilitate the entry of recurring business transactions, standard transactions are provided. To store a list of standard operations, as well as to create new standard operations, a reference book of standard operations is provided (section Operations hyperlink Typical Operations).
A typical operation is a template (standard scenario) for entering data about a business transaction and generating entries for accounting and tax accounting, as well as entries in accumulation and information registers.
The entered operation will be reflected in the operation log, as well as in the list of manually entered operations.
In the header of a directory element Typical operation in field Content a brief summary of the wiring is indicated (Fig. 15). The information from this field will be filled in the field of the same name when creating a document. Operation.
Rice. 15. Creating a new standard operation
The form displays elements of a typical operation on the following tabs:
- Accounting and tax accounting;
- List of parameters.
On the bookmark a set of templates for automatic generation of accounting and tax accounting entries is displayed. Records are entered into the tabular part, each of which will correspond to the automatically generated invoice correspondence. When you select a value for a field, a form appears with a choice of filling options. There are three options:
- Parameter(used for values that are not known in advance and are set at the time the document is created);
- Meaning(installed in the document Operation automatically by the value specified in the template and is not prompted when entering a document Operation);
- Do not change(applies only to periodic information registers, and the value of this field will be obtained from the infobase at the time of document creation Operation).
On the bookmark List of parameters All parameters used in this typical operation are displayed. On this tab you can add new or change existing parameters, as well as manage the order of parameters. Order is used to display options in a document Operation.
To set up a template for filling information and accumulation registers, you need to add the required registers using the command Register selection(button More - Register selection). Once selected, the selected registers will appear on additional tabs between the tabs Accounting and tax accounting And List of parameters.
You can analyze data in accounting and tax accounts using standard reports:
- Turnover balance sheet;
- Account balance sheet;
- Account analysis;
- Account turnover;
- Account card;
- General ledger and others.
The chart of accounts is the foundation of accounting. Each accounting program has its own working chart of accounts, which is based on a single chart of accounts approved by the Russian Ministry of Finance. The chart of accounts in 1C 8.3 has its own characteristics. Read on to find out where to find and how to set up a chart of accounts in 1C 8.3.
Chart of accounts for commercial enterprises approved by order of the Ministry of Finance of Russia dated October 31, 2000 No. 94n. Its main element is the account number and name. Example: 01 “Fixed assets”. This element is constant for all organizations. However, further detailing of accounting is the right of organizations. In 1C 8.3, accounting detailing is implemented using subaccounts and additional three-level analytics - subconto. Subaccounts are second-order accounts. For example, in 1C 8.3 the following subaccounts are opened to account 01 “Fixed Assets”:
- 01.01 “Fixed assets in the organization”;
- 01.03 “Leased property”;
- 01.08 “Real estate objects for which ownership rights are not registered”;
- 01.09 “Disposal of fixed assets.”
Subkonto are additional analytical directories of the 1C program that ensure completeness of accounting. As mentioned earlier, the working chart of accounts 1C 8.3 provides three levels of analytics. Each account or subaccount can have up to three subaccounts. For example, for subaccount 10.01 “Raw materials and materials” in 1C 8.3 three subaccounts are open:
- Parties;
- Nomenclature;
- Warehouses.
However, there are accounts and subaccounts with fewer subaccounts, for example 26 “General business expenses” has only one subaccount - “ Expenditures ».
Step 1. Open the chart of accounts in 1C 8.3
Go to the “Main” section (1) and click on the “Chart of Accounts” link (2).
In the window that opens, we see table (3), consisting of the following fields:
- "Account code". In this field we see the account number;
- "Name…";
- "Subconto 1";
- "Subconto 2";
- "Subconto 3";
- "View". The following account characteristics are indicated here:
- "A". Active
- "P". Passive
- "AP". Active-passive
- "Shaft.". This field is checked in accounts for which accounting is carried out in foreign currency;
- "Col." There is a check mark in this field where there is quantitative accounting;
- "Sub." Here the “Accounting by divisions” attribute is checked;
- "WELL". This field indicates whether the account is involved in tax accounting; it is maintained in 1C 8.3 simultaneously with the accounting account on special registers;
- "Zab." This box is checked for off-balance sheet accounts;
- "Quick choice" This field contains text that can be used to quickly search for an invoice.
Step 2. Set up a chart of accounts in 1C 8.3 for your organization
In the window that opens, you see the available settings:
- accounting for VAT amounts (2);
- stocks (3);
- retail goods (4);
- cash flows (5);
- settlements with personnel (6);
- costs (7).
To open these settings, click on the link with the left mouse button. Next, we will take a closer look at each setting.
In this window you see only one setting available for change - “By accounting methods” (8). This feature is automatically enabled if the accounting policy provides for separate VAT accounting. If you are sure that you do not use separate VAT accounting for your organizations, you can uncheck the box. Attention!!! The chart of accounts is configured for all organizations at once. Therefore, if at least one of your companies has separate VAT accounting, the “By accounting methods” attribute must be turned on. If you have made changes, click the “Save and Close” button (9).
Inventory accounting
In this window there are two settings available to change:
- “By batches...” (10);
- “By warehouses...” (11). Here you can also choose two accounting options (12):
- by quantity and amount;
- in count.
If you have made changes, click the “Save and Close” button (13).
Retail accounting of goods
In this window there are two settings available for changing for accounts 41.12 “Goods in retail trade...” and 42.02 “Trade margin...”:
- “According to nomenclature...” (14);
- “At VAT rates” (15).
If you have made changes, click the “Save and Close” button (16).
Cash flow accounting
In this setting, you can turn off accounting for cash flow items (17); to do this, click on the “Turn off” link (18).
Accounting for settlements with personnel
Here you can choose one of the calculation methods:
- “For every employee” (19);
- “Summary for all employees” (20).
This setting is closely related to the salary settings. If you keep records of wages and personnel in 1C 8.3 Accounting, then records must be kept for each employee.
If you have made changes, click the “Save and Close” button (21).
Cost accounting
In this window, you can set up accounting for accounts 20, 23, 25, 26 for each division (22) or for the organization as a whole (23). If you have made changes, click the “Save and Close” button (24).
Step 3. Set up item accounting accounts in 1C 8.3
In the window that opens, you see a table in which certain accounting accounts are linked to the item type (2):
- accounting account (3);
- transmissions (4);
- income (5);
- expenses (6);
- VAT on purchased assets (7);
- VAT on sales (8);
- VAT paid at customs (9).
In order to go into the settings for a specific type of item, click on the desired line (10). The settings window for the selected item will open.
In the window that opens, all fields can be changed, including adding an organization (11) and a warehouse (12). This setting is necessary for automatic substitution of accounting accounts into capitalization and sales documents. This is very convenient, because then the accountant will not have to manually specify accounting accounts for each product item or service. If you have made changes, click the “Save and Close” button (13).
If you want to create a new setting, click the “Create” button (14).
Step 4. Print the working chart of accounts from 1C 8.3
Let's return to the "Main" window (1). In order to print the chart of accounts for accounting policies or for external users, click the “Print” button (2) and click on the “Simple list” link (3). The printable form will open.
In the printed form, click the “Print” button (4).