Standard form KS 11. Important points and types of construction projects
Now the pace of construction is constantly increasing, and this is not surprising, given that the planet’s population is increasing every year. This area of business is attracting more and more entrepreneurs and firms. However, it is impossible to simply erect buildings on unpurchased land.
In most cases, many building regulations must be followed and various activities must be coordinated. Permits, certificates, and inspections are required to perform certain actions. And, of course, one of the main points in such activities is design documentation. Documents and various acts indicate and regulate the relationship between the contractor and the company, and then between the company and the state.
Project documentation is a whole complex of architectural, functional-technological, engineering, structural documented solutions for construction and major repairs. Almost no building can be built without such a package of papers. And not the last places here are occupied by KS-11 and KS-14 - special acts. Many people confuse these papers, because their interpretation is really similar. However, they are different, and very much so. And every company and employees should know about all these points in advance, so as not to suffer later during audits and inspections. But before moving on to the acts of acceptance of construction projects, you need to understand some points related to previous events and the construction itself.
Important points and types of construction projects
Not all buildings need to be issued KS-11 and 14. The list of objects is given in many laws. This includes the following buildings and systems:
- Objects for industrial purposes (production facilities, factories, technical buildings, including those used for defensive purposes).
- Objects of involuntary purpose (housing buildings, socio-cultural and communal buildings).
- Linear structures (roads, pipelines).
When constructing such facilities, forms KS-11 and 14 are needed. Design documentation for such buildings can only be created and prepared by an individual entrepreneur, legal entities and companies that have special permits to conduct and witness such work. Permitting documents are issued by the SRO authority.
Reception and delivery of completed work
Upon completion of construction, the developer provides the company with a work completion certificate - KS-11. You may also need form number 14. These are two different documents; their differences will be discussed later. The completion of construction is confirmed by the transfer of a package of documents from the contractor to the customer.
Under a construction contract, the contractor assumes the responsibility to construct a building or carry out repairs within the specified time frame. The customer takes on the burden of creating the necessary conditions for this, and then pays for the work. Also, according to the Civil Code, as soon as the contractor reports the completion of work, the company must accept it as quickly as possible, without delay. The results are accepted either at the very end of the work, or in stages - this is fixed in the contract.
The results of the work and its acceptance end with the signing of the acceptance certificate KS-11. There are also situations when one of the parties refuses to sign. This is noted directly in the document, and only one party signs it. In such a situation, a trial is then held. If the reasons were serious, then the act is declared invalid. But if both sides signed COP-11, then it will be very difficult to prove that they are right.
In general, most often the customer refuses to sign if he sees that the object does not meet technical or other standards. Expert advice says that the stages of work are more difficult to accept than the overall result. After all, if at some point you give the green light for further actions, then the entire construction may go wrong, and it is the customer who will be responsible for the failure of the building and the death of people.
Differences between KS-11 and KS-14
To an inexperienced person, it may seem that these documents are extremely similar to each other and can be confused. However, certificates in forms 11 and 14 are not the same thing. They differ in the following important components:
- filling;
- content;
- form.
So, when preparing the KS-14, the receiving party is always the acceptance committee, and this does not exclude the possibility that in general there may be several parties to the document. In KS-11 there are often only two persons - the contractor and the customer, and they also put their signatures.
If you fill out KS-14, then you should indicate how all communications function and operate; the construction project here must meet not only the estimate and design, but also all standards related to safety and operation. Act number 11 is pure evidence that the building meets all the points specified in the order. Here the timing, area, presence of floors and floors, and so on can be checked. It is worth noting that such a document contains general final information on the object.
Other important differences that should not be forgotten
Act number 11 is signed at the end of the work by the customer and the contractor. But KS-14 is a mandatory certificate, it is the main document that allows a building to be put into operation and confirms that it will not collapse and will not be dangerous to humans. It is issued by the competent authorities. Also, when preparing and confirming this certificate, the inclusion of the building in the housing and fixed assets is evidenced.
For a company's accounting department, usually only act number 11 is sufficient. But if an acceptance committee is subsequently created or registration with government bodies is required, then it is important to immediately draw up the second document.
Practice shows that not all companies are engaged in registration of KS-14; they do this if necessary. But KS-11 is almost always filled out, because this paper regulates the relationship between the customer and the contractor. This certificate indicates both the deadlines for delivery and the cost of all services. A list and disclosure of the work carried out at the facility is provided, and its address is indicated.
Acceptance into operation of a completed building or structure, regardless of its purpose, is carried out by a commission formed from representatives of authorized organizations. Its activity consists of a visual inspection of the facility, establishing its readiness and compliance of the work performed with the design and estimate documentation. Its commissioning is accompanied by documentation, one of which is “KS-11”.
Basic moments
The wording “construction production” refers to the stage-by-stage implementation of an interconnected set of technological processes for the construction of architectural and engineering buildings for various purposes.
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For example, installation of load-bearing structures or laying concrete in the foundation, installation of formwork. The result of their implementation is construction products, presented in the form of a separate building or structure.
What it is
The wording “KS-11” means an official document called “acceptance certificate for a completed construction project.” It is one of the primary documents used during the construction of capital construction projects for various purposes and the reconstruction and repair work of existing buildings.
The document form is unified, so it is used by all organizations involved in the creation of capital construction projects. It was approved by the resolution of the State Statistics Committee of the Russian Federation, which was issued on November 11, 1999, number 100.
On its basis, the customer makes payment for the work performed by the general contractor. He has the right to attract subcontractors that specialize in the production of certain types of construction processes. For example, roofing devices.
Who does it apply to?
The responsibility for drawing up an act - “K-11” is assigned to organizations that are engaged in production activities for the construction of buildings and engineering structures.
These include a legal or natural person who is:
Features of compilation
The act of acceptance of the completed facility into operation must be completed after checking its readiness for operation. As a rule, it is produced by the customer in order to establish strength and resistance to loads - external and from its own weight. Full settlement under the contract is carried out after acceptance of the completed construction work.
Terms and requirements
The commissioning of the constructed facility in accordance with the instructions of Article 55 of the Civil Code of the Russian Federation is carried out on the basis of a permit. It is issued by the body that has given consent to the construction of any object based on the application of the developer. In addition, it is required to obtain a conclusion from the supervisory authority on the compliance of the work performed with the above requirements.
The procedure for accepting the results of work performed under a contract is regulated by the provisions of Articles 720, 753 of the Civil Code of the Russian Federation. In accordance with them, the customer is responsible for inspecting the completed object and accepting the result of the work performed within the agreed time frame.
The customer is obliged to immediately begin accepting the work performed by the general contractor upon notification of their readiness. The organization of acceptance and its implementation is carried out at the expense of the customer, unless another option is provided.
During the procedure, an act of completed construction is drawn up, form sample KS-11, which can be obtained from the State Construction Committee of the Russian Federation.
It records the results:
- examinations performed;
- control tests of individual structures and elements of the supporting frame and enclosing devices and measurements;
- checking the documents presented by the contractor, which confirm the compliance of the accepted object with the approved project, and the work performed - with building codes and regulations, the established standard;
- conclusions of the inspection of the facility by supervisory authorities.
It is signed by the general contractor and the customer or their representatives, who are vested with certain powers. If the customer is also the contractor, then the persons responsible for acceptance are appointed by the investor.
Document structure
The KS-11 report should display information regarding:
Indicators | Description |
Registration number and date of compilation | — |
Full name of the customer of the work and its performer | — |
Construction site | its address, characteristics and cost |
Name of organization | which issued a permit for the construction of the facility |
List of persons | who were directly involved in construction and completed design and estimate documentation |
Name of organization | which issued the initial data for the design, the name of the body that approved the design and estimate documentation |
Deadlines for completion of work | — |
The customer can use the instructions of the Letter of the State Construction Committee of the Russian Federation No. LB-6062/9, which explains the example of filling out the KS-11 of a completed construction project, drawn up in 2 or more copies according to the number of parties to the construction contract.
Required papers
The act of acceptance of the finished facility by the general contractor is accompanied by as-built documentation. It is drawn up by the general contractor during the construction process.
These include:
Indicators | Description |
Certificates of acceptance of geodetic works | graphic representations of their implementation |
Layout diagrams of utility networks and equipment, underground communications | — |
General and special books of recording the characteristics of the work performed | including quality control and supervision journal |
Interim acceptance certificates for certain types of construction processes | — |
Test certificates for technological equipment and engineering systems | — |
Working drawings of the facility being built | indicating the compliance of individual stages of construction processes with the graphic images set out in them, work projects, their test description, technological maps for certain types of processes |
Other types of documents | reflecting the fact of implementation of approved design solutions, including architectural and design |
Design algorithm
The work contractor must:
The customer records the fact of commissioning of the object accepted by him in local authority executive power.Video: how to create
Important nuances
State supervision over the progress of construction is carried out from the date of commencement of work and its completion, as provided for in Article 52 of the Civil Code of the Russian Federation. They must meet the requirements of technical regulations containing norms and rules, instructions of other legal acts and design documentation.
It can be obtained without complications if observations were made regularly throughout the entire period of construction of buildings or structures. Otherwise, a refusal to issue a conclusion will follow, which will make it impossible to put the completed construction project into operation.
The regulations of Article 720 of the Civil Code of the Russian Federation emphasize that the customer has the right to challenge the acceptance certificate of completed work on a construction project. The measure is feasible if inadequate quality or defects are identified during its acceptance. The customer can refer to them if they are noted in the act. The same applies to presenting a demand for their elimination.
If the customer accepts the completed object without inspecting the work performed, he is deprived of the right to point out obvious defects.
The legislative framework
Questions regarding the procedure for accepting a completed construction project and its commissioning are regulated by the following legislative acts.
These include:
Indicators | Description |
Town Planning Code of the Russian Federation | Article 52, 55. The act was issued on December 29, 2004 under the number 190-FZ |
Civil Code of the Russian Federation | Articles 720, 740, 753. The act was issued on January 26, 1996. Its last edit is dated April 18 of this year |
Normative act | “Regulations on the implementation of the GOS in the Russian Federation.” The act was approved by a decree of the Government of the Russian Federation, which was issued on February 1, 2006, number 54 |
Letter from the State Construction Committee of the Russian Federation | “Explanation of the procedure for applying current regulatory documents for the acceptance into operation of completed construction projects.” The act was issued on November 5, 2001 under the number LB-6062/9 |
Greetings, friends! Today will be interesting topic in the article. We will talk about drawing up an acceptance certificate for a completed construction project. For those who don’t yet know what it is, I recommend checking it out. The article will give some subtleties of its design.
What it is
Let's start with the question “Why is it needed at all?” I think you asked a similar question. But the whole point is that in order to register objects it is necessary to prepare a certain list of documents established in Part 3 of Art. 55 Civil Code of the Russian Federation.
This act is one of these documents. Nobody issues it; it is filled out by the developer or the customer together with the person carrying out the construction (general contractor), the person who prepared the design documentation (general designer) and the operating organization.
This act is also called form KS-11.
Filling example
Below in the article I will present an example of a completed version or, more correctly, a sample act. You can download the form from the link.
On the first sheet of the act, I think everything is clear, but if anyone has questions, feel free to ask in the comments.
To enlarge, click on the picture.
Also attached to the act is a list of subcontractors who were directly involved in construction.
Well, now about the subtleties, if you can call them that.
- This act must be drawn up before the expiration of the construction permit. This is optional, but recommended.
- in paragraph 12 of the act, it can be written that landscaping work, installation of top coverings for driveways and sidewalks, as well as installation of paths to children's and playgrounds will be completed in a favorable period the previous year. This is for renting out objects in the winter.
- if you had several building permits (changed during the construction process), then in the act we indicate all permits, similarly with design organization(in acceptance, indicate the last general designer).
- This act is not a document authorizing the operation of the facility.
In the following articles we will talk about the act of compliance of the built with the requirements of technical regulations. See you soon, don't forget to subscribe to the blog.
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KS-11drawn up by the contractor upon completion of construction of the property. This act is the basis for the final payment in accordance with the contract agreement.
Why is the KS-11 act needed?
The completed form of the KS-11 act indicates that the property (residential/non-residential building/structure) has been built or work on it technical re-equipment(reconstruction) completed.
IMPORTANT!Before presenting a document for payment, you should check whether the KS-11 form contains signatures not only of the contractor’s representative, but also of the customer or other competent persons (for example, an investor).
Form KS-11 is issued after the customer has checked and documented all measurement results (inspections, tests). This information should form the basis of the completed building acceptance certificate. Documentation is attached to the act, which the customer subsequently transfers to the owner of the object upon acceptance.
What is accompanied by the act
As for the list of attached documents, the information regarding it is contradictory. The album of unified forms (approved by Decree of the State Statistics Committee of November 11, 1999 No. 100), which contains both the KS-11 form itself and instructions for its use, refers to the list of documentation contained in the Temporary Regulations on the Acceptance of Completed Construction Facilities. However, in accordance with the letter of Rosgosstroy dated October 31, 2001 No. SK-5969/9, the previous letter of the department, which recommended this Temporary Regulation for use, was canceled. In this regard, the list necessary documents must be agreed upon by the parties when concluding the contract.
Based on the act, the contractor submits to the statistical office information that the construction of the facility has been completed and all contractual obligations have been fulfilled. In these reports, the asset put into operation is shown in the period when such a fact was recorded (meaning the fact of commissioning).
After this, the above fact is brought to the attention of municipal executive authorities. Moreover, this is already done by the real estate user or the construction customer.
Form KS-11 - download or compose yourself
Form KS-11, which is included in the album of unified forms (Resolution No. 100), is approved by another regulatory document - Resolution of the State Statistics Committee of October 30, 1997 No. 71a. However, it is the same form.
You can download KS-11 (form) on our website.
Due to the fact that since 2013, unified forms are not mandatory for use, any company can use its own developed form. But the difference between unified forms is the optimal number of indicators they contain, necessary to document the results of an object inspection. The KS-11 sample we offer below for downloading refers to just such convenient and relevant forms.
Upon completion of the construction of any facility, a specially appointed commission examines the quality of the work done and the readiness of the facility for operation, after which the investor and contractor draw up an acceptance certificate in the KS-11 form.
This act serves as confirmation that the finished object complies with all the conditions of the project and the contract, that is, the signing of the act becomes proof that the building, structure has been constructed or the work on its technical re-equipment has been completed.
Process of acceptance of finished objects
Norms
The Letter of the Federal Statistics Service No. 01-02-9/381, signed on May 31, 2005, establishes the procedure for using the KS-11 form. Two types of acceptance certificate for completed construction projects have been approved:
- KS-11, which indicates the completion of construction work on the facility;
- , signed by members of the acceptance committee as confirmation of its full readiness.
This applies to structures and buildings for civil and industrial purposes, all work carried out on these buildings: reconstruction, expansion, technical re-equipment.
The procedure and rules for delivery after all work has been completed are determined by Art. 753 Civil Code of the Russian Federation:
- After the inspection, the customer agrees to accept the object, this is confirmed by signing an act.
- When a party does not agree to sign a document because the structure does not comply with contractual or design conditions, then an appropriate note should be made about this in the act.
- The signed act has legal force and can only be canceled in court if compelling reasons are provided.
An important property of the act is that its signing becomes the basis for full payment for all construction and installation work performed under the contract.
Commission
The commission includes persons appointed by decision:
- contractor (general contractor);
- customer (investor).
If the role of contractor and customer is one organization, then acceptance is carried out by persons appointed by the investor. An act is drawn up according to the number of commission members, each of them must sign.
The process of acceptance of a structure consists of carrying out inspection procedures, inspections, control tests, measurement of parameters, design and other documentation, which serve as evidence that the object fully complies with the designed parameters, as well as the standards of norms and regulations. In addition, it is necessary to consolidate all these actions with the conclusions of supervisory structures.
What is attached to the COP-11 act
It is necessary to attach documentation in accordance with the legislative acts of the Russian Federation. In the Letter of Rosgosstroy No. SK-5969/9 dated October 31, 2001, the Temporary Regulations on the acceptance of completed construction projects on the full list of documentation for attachment to the act are declared invalid.
Therefore, the number and list of attached documents must be agreed upon in advance by the parties when signing the work agreement (contract). The following documents are attached to the act, confirming the full readiness of the facility for commissioning:
- documents on interim acceptance of main structures;
- reports on the results of various tests and laboratory studies;
- acts on the results of hidden work;
- document on geodetic work.
After signing the act, the contractor submits statistical reports on the results of the work performed under the contract for the period when the finished structure was put into operation. The customer (user) must register the accepted object with local executive authorities in the manner prescribed by law.
Intelligence
The finished act in form KS-11 requires the following information:
- registration number, date of compilation;
- full names of the parties to the agreement;
- names and addresses of the facility to be accepted;
- the name of the authority that issued the construction permit;
- a complete list of organizations that took part in construction and preparation of design and estimate documentation;
- names of the bodies that provided the initial data for drawing up the project and approved the project documentation;
- deadlines for completing work;
- all parameters and characteristics of the object, its full cost.
Since 2013, the use of unified forms has ceased to be mandatory; any organization has the right to develop own form act. But most performers and customers consider it necessary to use a unified form, since it contains the most optimal number of parameters and indicators for fully documenting the results of the inspection.
A sample of this form can be found on the Internet, since, despite the cancellation of the Resolution on the acceptance of objects using a list of special documents, the KS-11 form itself was not canceled. does not have the right to delete individual paragraphs of the unified form, but it is not prohibited to introduce additional paragraphs at its discretion.
These forms have much in common and are therefore often confused. But there are some differences between them:
When signing the KS-11 act, the customer and the contractor are usually indicated, and when filling out KS-14, there are also members of the acceptance committee with the participation of supervisory organizations: sanitary-epidemiological, environmental, fire supervision, architectural committee.
When filling out the KS-14, they check not only the object’s compliance with the design and building codes, but also its readiness for operation. It is on the basis of this act that permission is given to put the structure into operation, to include all types of property in the fixed assets (Article 55 of the Town Planning Code of the Russian Federation, Resolution of the State Statistics Committee No. 71a of October 30, 1997). The signing of the KS-11 act indicates that all points of the plan and project have been completed. Usually this concerns timing, area, number of floors, floors, that is, the document contains a complete description of the object.
KS-11 is a document that is required to be submitted to the accounting department to record a business transaction (Article 9 of Federal Law No. 402) and to the tax authorities (Article 252 of the Tax Code of the Russian Federation). For further registration of the structure and its acceptance, form KS-14 is required.
This form is filled out as necessary, at the request of the customer, while KS-11 is always required as the main document regulating the relationship between the customer and the contractor with a full description of the object.
Without acts KS-11 and KS-14, construction cannot be considered completed and accepted.
Other applications
During the construction of the facility, various organizations carry out contract construction and installation work, depending on the purpose of the facility being built.
Based on the results of these works, acts are signed in Form N KS-2, that is, the customer should not have any complaints about the quality of the work performed and, by signing the act, he agrees to make a full payment based on the results of the work. This act refers to primary accounting documents.
To compile it, information on accounting for work performed is used. Signed by the performers of the work and. After signing the act, a certificate of the cost of work performed and expenses is drawn up.
During reconstruction, the result of the work performed is formalized by drawing up a document in Form N OS-3. This act is not among mandatory documents. When drawing it up, you need to indicate the details required for primary accounting, and the form itself is reflected in the accounting records.
How to fill out the form
Conditions
The form has a unified form established by the Decree of the State Statistics Committee of the Russian Federation dated November 11, 1999 with code 0322003. It contains 3 sheets: first, a standard “header” is provided, then all the necessary information is entered.
There are no uniform requirements for filling out the act. But when filling out the form, you must adhere to the following conditions:
- Enter the number and date of execution of the act.
- In the “Organization” section, write down the name of the customer of the object, its code.
- Indicate the positions and full names of the persons responsible for acceptance of the object on both sides.
Sample of filling out Act KS-11
Items
- Paragraph 1. Name of the object, address, locality.
- Point 2. The name of the authority that issued the permit for construction work.
- When filling out clause 3 All subcontractors should be indicated: theirs, bank details, all work performed. In this case, you should first enter the type of work performed, and then the name of the performer. If there are no subcontractors, a dash should be added.
- Point 4. Indicate the general designer, as well as a list of other organizations that took part in the design.
- Point 5. Link to the documents that served as the basis for the start of design work.
- Point 6. Who approved the design and estimate documentation, with the date and number of the corresponding document.
- Point 7. The timing of the work with an exact indication of the beginning and end of the work.
- Clause 8 located on the second page, it consists of two tables: one of them is filled out when accepting a residential structure (option A), the second - non-residential (option B).
Filling out the table according to option A:
- Name of the construction and installation work object.
- Basic indicators and units of measurement.
- Comparative data on design characteristics and actual ones.
Table B is filled in according to the same rules, but the indicators for which you want to insert comparative characteristics, are already included in it. All that remains is to enter the values of the indicators.
- In paragraphs 9-10 you should enter the names and numbers of applications, if any, clause 9 is links to installed equipment, clause 10 is communications.
- clause 11– indicate works on landscaping, arrangement of roads, sidewalks, utility, sports, playgrounds and buildings; in their absence, a dash is placed.
- clause 12– the cost of work is reflected according to the estimate documentation (amounts should be written in words, except for kopecks).
- clause 13“Cost of accepted fixed assets.” The actual assessment of the object, reflected on account 08, including the contractor’s remuneration (in words) is entered.
- paragraph 14. Link to the application with a complete list of attached documents.
- paragraph 15. Additional conditions that arose during construction, if any.
Write all amounts in words. The currency in which the costs will be reflected should be specified in the contract in advance. But according to the laws of the Russian Federation everything estimated amounts must be indicated in rubles. All documentation on acceptance of the object must subsequently be transferred to the user.
Not all organizations sign an act in form KS-14 and other acts, but form KS-11 is required to be filled out, and this serves as proof that this document is extremely important for all parties and participants in the construction process.
It regulates the relationship between the contractor and the customer and serves as the basis for final payments. Therefore, before filling out the form, it is necessary to carefully study all the points written in it, so that in the future no one will have the need to challenge the signed acceptance certificate in court.
How to create such an act in 1C, see the video below:
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